Terms of Service

1. Description of the Service

RecordSplit is a subscription tool for small businesses to track expenses, revenue, employee salaries, attendance, and profit-splitting between multiple owners. Features and plan limits may change from time to time as described in Section 4.

2. Eligibility and Accounts

• You must be at least 18 years old and able to form a binding contract to use the Service.
• You are responsible for the accuracy of information you provide and for all activity under your account.
• You are responsible for keeping your login credentials confidential, and for promptly telling us of any unauthorized use of your account.
• Within an organization, the owner who created it (the "primary owner") has exclusive control over adding, inviting, and removing other owners. All owners have equal access to the organization's financial and operational features.

3. Your Data

You retain all rights to the data you submit to the Service (expenses, revenue, employee records, receipts, and similar business records — "Your Data"). You grant us a limited license to host, process, and display Your Data solely to provide and improve the Service. We do not sell Your Data. See our Privacy Policy for how we collect, use, and protect personal information.

You are responsible for having the necessary rights and permissions to submit any data you enter into the Service, including personal information about your employees (e.g., names, salaries, attendance records).

4. Subscription Plans, Billing & Cancellation

• RecordSplit offers a Free plan (limited employees and monthly expense entries) and paid Business and Business Plus plans with higher or unlimited limits, billed in advance in U.S. dollars through our payment processor, Stripe. Paid plans may be billed monthly or annually, depending on the billing period you select.
• Subscriptions renew automatically at the end of each billing period unless cancelled before the renewal date.
• You can cancel at any time from your account's billing settings. Cancellation takes effect at the end of your current billing period — you keep access until then, and we do not provide refunds or credits for partial billing periods.
• We may change plan pricing or limits with reasonable advance notice to active subscribers.
• If a payment fails, we may suspend access to paid-plan features until payment is resolved.

5. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable law;
• Attempt to access another organization's data without authorization;
• Interfere with or disrupt the integrity or performance of the Service;
• Reverse-engineer, decompile, or attempt to extract the source code of the Service, except as permitted by law;
• Use the Service to store or transmit malicious code, or to spam, harass, or defraud any person.

6. Third-Party Services

The Service relies on third-party providers to operate — including Stripe (payment processing), Cloudinary (file storage for uploaded receipts), Resend (transactional email), and cloud hosting/database infrastructure. Your use of the Service is also subject to those providers' own terms where applicable, particularly Stripe's terms governing payment processing.

7. Intellectual Property

The Service, including its software, design, and branding, is owned by City Business LLC and protected by intellectual property laws. These Terms do not grant you any rights to our trademarks, logos, or branding except as necessary to use the Service as intended.

8. Termination

You may stop using the Service and delete your account at any time. We may suspend or terminate your access if you materially breach these Terms, including non-payment of fees due, after reasonable notice where practicable. Upon termination, we may delete Your Data after a reasonable retention period, except as required by law.

9. Disclaimers

The Service is provided "as is" and "as available," without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or that calculations will be free of every possible defect — you remain responsible for verifying figures material to your business decisions.

10. Limitation of Liability

To the maximum extent permitted by law, City Business LLC will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, revenue, or data, arising from your use of the Service. Our total liability for any claim arising from these Terms or the Service is limited to the amount you paid us in the 12 months preceding the claim.

11. Indemnification

You agree to indemnify and hold City Business LLC harmless from any claims, damages, or expenses arising from your violation of these Terms or misuse of the Service.

12. Governing Law

These Terms are governed by the laws of the State of Wyoming, without regard to its conflict-of-law principles, as City Business LLC is registered there. This does not limit any mandatory consumer-protection or data-protection rights you have under the laws of your own country of residence, including rights described in Sections 9 and 10 of our Privacy Policy for users in the European Economic Area, the United Kingdom, and the United States.

13. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will provide reasonable notice, such as by email or an in-app notice, before the changes take effect. Continued use of the Service after changes take effect constitutes acceptance of the updated Terms.

14. Contact

Questions about these Terms can be sent to legal@recordsplit.com.